Email archiving solutions effectively address issue by removing storage constraints. Unlike the Outlook archiving method, which stores each email as a single file and requires compression and decompression each time it is accessed, leading to slower performance and potential data crashes, advanced email archiving offers numerous benefits like Automatic forwarding of emails, easy monitoring, tracking, backup, provide access to the archived mailbox via mobile, web, or Outlook, and also allows sharing of the archived mailbox with other key management personnel.